A&A Protocol Company values your business

We make sure that you'll have all you need

-Arrange ideal facilities for holding your conference
-Get hold of the speakers you require
-Check for relevant presentational audio/visual equipment & tele-communications
-Organize local accomodation for employees/attendees
-Sort out all the arrangements for catering & beverages
-Put together relevant materials needed e.g. name tags, maps, conference literature
-Be there as a key person on the day itself to provide any support needed
-Make sure there are necessary travel arrangements
-Provide details of local amenities for the times when meetings have finished
-Together we will evaluate your business conference needs & formulate a plan of the specific details you wish to be carried out.

Delegate Administration

-receive, process and report upon bookings - ensuring a prompt response
-arrange accommodation where necessary
-issue confirmation notices to delegates, produce name tags and assemble delegate kits
-bank and account for registration fees, either direct to the client's account or through the TMM account
-provide credit card facilities
-provide delegate name and address lists
-we use "Events" software, a program specifically designed for the meetings industry

Venue Research, Booking and Management

-research and reserve venue(s) appropriate to the project
-price and design catering requirements
-negotiate accommodation
-arrange all audio visual requirements, ensuring the availability of all the necessary technical equipment and its operation
-design, produce and place all signage at venues
-provide on-site registration and information services, as well as the necessary number of support staff
-arrange for the supply of any necessary office support equipment, such as photocopiers, computers and fax machines

Sponsorship and Exhibitions

To add value, we will:
-advise clients on generating optimum return on sponsor and exhibition opportunities against a defined budget
-develop and implement plans for the promotion of sponsorship and exhibition opportunities
-liaise with sponsors and exhibitors to ensure all commitments are fulfilled

Marketing

-research and identify suitable market and industrial sectors as potential delegates
-design (in-house service), produce and dispatch all promotional mailings and media advertising
-liaise with the media regarding general publicity and advertising and editorial space in professional journals

Program Research and Development

We will, in consultation with you:
-research the chosen topic and develop program content - including identifying, selecting and inviting appropriate speakers
-advise on program content to ensure an efficient flow of proceedings
-monitor issues throughout and advise on the need for zany alterations to the program

Financial Management

To manage your investment, we will:
-develop and monitor project budgets
-report regularly on all financial matters
-handle the GST